Hotel Accommodation and Restaurant on the River Waveney in Beccles, Suffolk


Tel: 01502 712270 Hotel Accommodation, Business Conferencing, Weddings & Events in Beccles, Suffolk

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Wedding Function Terms and Conditions

Congratulations on your forthcoming Wedding.

Thank you for your enquiry regarding your special occasion. We have pleasure in enclosing our Wedding package for 2008.

At the Waveney House Hotel our aim is to ensure your wedding day is one to remember.

The Hotel is situated in the beautiful Waveney Valley and directly overlooks the River Waveney, with its spectacular views across Gillingham Marsh. The hotel offers the most elegant and tranquil surroundings.

In summer the terrace beside the river is an ideal setting for arrival drinks and your photographs, whilst in winter the large open fire in Reception offers a warm welcome to you and your guests.

I personally will take pleasure in organising every detail and guiding you through the process, to ensure a relaxed and happy day for you both. My team of friendly and efficient staff will meet your every need, and will prepare your wedding breakfast.

I hope the enclosed information is helpful to you and prior to your booking I would be delighted to show you and your family around the hotel and discuss any requirements you have.

Drinks on Arrival

Pimms - £3.25 Per Glass
With cucumber, seasonal fruit and mint garnish

Buck’s Fizz - £3.25 Per Glass
A combination of sparkling white wine and fresh orange juice

Wines - Red, White, or Sparkling from our extensive wine list by the bottle

Orange Juice - £1.25 Per Glass

Drinks during your wedding breakfast

Ordered by the bottle
Please see our Wine List

For your toasts

Please select sparkling wine or champagne from our wine list

ordered by the bottle

Civil Ceremonies

The Waveney House Hotel is licensed to conduct wedding ceremonies. Please discuss numbers with the wedding coordinator. We cannot however arrange the registrar for you as this must be done in person. Please contact the registrar to ensure they have a suitable date available

Wedding Breakfast

For your Wedding Breakfast there is a maximum capacity of 100 people

Please find our banquet menus enclosed. One dish for each course is chosen by the bride and groom. If any guests have particular dietary requirements these will be catered for. Aside from dietary requirements all of your guests must have the same dish as selected by the bride and groom. Final menu choices must be forwarded to us with at least 2 weeks notice before your wedding.

Children will be catered for at half the price of your menu choice or chicken breast strips, chips and peas at £5.95 per child (12 and under).

Wine from our extensive wine list can be served with any of the above options. Our suggestion would be to allow half a bottle of red or white wine per person.

Sparkling wine or champagne are recommended choices for the toast.

Evening Reception

For the evening reception a buffet can be arranged to suit your requirements. Please find our buffet menus also enclosed. This must be based on total numbers attending. We are happy to cater for your requirements and can price buffets accordingly (minimum spend £8.00 per head).Our facilities include a stage for your entertainment and a dancing area. Our maximum capacity is 200

Additional Services

There are many areas of your wedding where we can offer assistance from the Toastmaster and Photographer to the evening entertainment.
These will be discussed with you and we will make the arrangements if required.

Honeymoon Suite

We are pleased to offer you our four poster suite (Room 6) at a special rate of £100.00 for your wedding night; this is inclusive of a Full English Breakfast and VAT.

Guest Accommodation

The rooms can provisionally be held for you, but should you wish to confirm the booking then a £50 per room per night, non refundable deposit will be required. This provisional booking will be held for two weeks.

Napkins

Coloured napkins for your guest’s tables make a wedding breakfast extra special. We are happy to arrange these to compliment your colour scheme.

Favours, Balloons & Flowers

We are happy to recommend companies who specialise in these table decorations.

Toast Master

We are pleased to offer to arrange the services of our toastmaster. He will advise and smooth your way through your reception and speeches. The cost of the toastmaster is £175.00 (subject to availability). If you choose not to pay for a toastmaster it is recommended that you nominate someone to fulfil the role.

Private Bar

The Waveney Suite has the luxury of a private bar area, this bar will remain open from your arrival until midnight. If you wish for a bar extension until 1am then a £250.00 charge will apply.

Costs

Waveney Suite Hire Full Day £1000.00

Honeymoon Suite £100.00

Drinks Prices according to selection

Meal Options Prices according to selection

Wines Prices according to selection

Toastmaster £175.00 (subject to availability)

Disco Our recommendation is Chevron: 07909983009

Civil Ceremony Charge £350.00 for Restaurant
£500.00 for Waveney Suite

Bar Extension £250.00 for Midnight to 1am

Wedding Etiquette

The Bride

Selects type of service
Chooses her gown, the bridesmaids attire and flowers and accessories
Starts the dancing with the groom
Writes thank you letters for wedding gifts received

The Bridegroom

Selects Best Man and Ushers
Hires Morning dress
Arranges transport
Buys the rings and pays the church or civil ceremony licence fee
Buys thank you presents for the bridesmaids, best man and ushers
Buys the flowers for the bride, the Brides mother, his mother, bridesmaids and the button-holes

The Best Man

Organises the stag night
Looks after the rings
Gets the Bridegroom to the ceremony on time
Checks arrangements for guest’s transportation from the church to reception
Presents a speech on behalf of the bridesmaids and reads out messages
Announces the cutting of the cake
Checks travel arrangements for the honeymoon

The Chief Bridesmaid

Organises the hen night
Assists the Bride to dress and organise the other Bridesmaids
Holds the Brides Bouquet during the ceremony

The Brides Father

Gives the Bride away and receives guest’s at the reception
Traditionally covers most expenses

The Brides Mother

Bride’s mother is traditionally in charge of all proceedings
Organises the arrangements for the reception
Plan a guest list with the Groom’s mother

The Ushers

Distribute buttonholes
Seat guest’s in church
Control car parking
Call guests for photographs
Make sure guests have transport to reception

The Perfect Reception

At the reception, the usual line up waiting to greet your guests is as follows

The Bride’s Father, the Groom’s Mother, the Groom, the Bride, the Groom’s Father,
The Bride’s Mother, the Chief Bridesmaid and the Best Man.

The line up ensures that both families have the opportunity to speak to all the guests.

Seating at the Wedding Breakfast

The traditional seating plan for the top table is shown below:

Groom’s Bride’s Bride’s Groom’s Chief
Best Man Father Mother Groom Bride Father Mother Bridesmaid

Toasts and speeches

Toasts and speeches normally take place at the end of the Wedding breakfast together with the cutting of the cake.

The Bride and Groom cut the cake

The Bride’s Father toasts the Bride and Groom and gives his speech

The Bridegroom toasts the Bridesmaids and gives his speech

The Best Man responds to the Bridegroom’s speech on behalf of the Bridesmaids, gives his speech and reads out the cards.

Your special day Checklist

Wedding rings
Wedding dress
Veil & Accessories
His Outfit
Bridesmaids outfit & Accessories
Going Away Outfit
Cosmetics
Photography
Professional Video
Flowers
Ceremony Venue
Reception Venue
Cake
Stationary
Ceremony Fees
Attendant’s gifts
Catering Food & Drink
Entertainment
Transport
Honeymoon

Terms and Conditions

A provisional booking will be held for a period of 14 days. After this time in order to confirm the booking, we will require the applicable non-refundable deposit;

• Wedding  £1000.00
• Dinner & Dance £500.00
• Party   £250.00
• Christening/Wake £100.00
• Conference      N/A

Once initial details of numbers, meals and drinks has been taken, a pro forma account can be raised. This will give an initial idea of costs and any changes you feel necessary can subsequently be changed. Full details of the function requirements will be required by the Hotel one month prior to the function, 3 months in the case of weddings. Any amendment after that period of time must be received in writing. When full details are received by the hotel a final pro forma can be calculated.

With the exception of conferences which will be invoiced on the day, full pre-payment must be received three weeks prior to the function. This is to ensure any funds have cleared and are in our account before your function takes place. Any increase in numbers must be paid for when requested. No refunds or credit will be given if numbers decrease after full pre-payment has been received.

In the event of cancellation, which must be made in writing to the Hotel, the following charges apply:-

For weddings:
Between 6 & 12 calendar months 25% of the rate or rates quoted
Between 4 & 6 calendar months 50% of the rate or rates quoted
Between 2 & 4 calendar months 75% of the rate or rates quoted
2 calendar months or under 100% of the rate or rates quoted.

For all other functions excluding conferences:
2 calendar months or under 50% of the rate or rates quoted

The Hotel will endeavour to replace a cancelled function and, if successful in doing so, may waive cancellation charges. Only in extenuating circumstances is the deposit refundable.

Any table plans or seating arrangement must be approved by our function manager and must be received one week prior to the function.

Please note our function room is licensed as follows:-

Monday-Thursday until 12am

Friday and Saturday until 1am

Sunday until 12am

The company reserves the right to cancel any booking forthwith without any liability on its part in the event of damage or destruction of the Hotel by fire or any other cause. Furthermore no liability in the event of labour or food shortages, strikes, lockouts or industrial action, or any other cause beyond the control of the company which shall prevent it from performing its obligations in connection with any booking.

The customer shall be responsible for the orderly conduct of their guests and shall ensure that their guests have regard to any regulations imposed by any competent authority and that nothing shall be done which will constitute any breech of law. The customer shall fully indemnify the company against any claims, damage, or loss arising as a result of breech of this cause.

Please note all menu and beverage prices can be subject to increases which are at the discretion of the management. Note: two budgets per annum.

Corkage and outside catering are not permitted at the Waveney House Hotel.



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